Digital File Submission Instructions
(Draft Instructions – For advanced users only)

I. OVERVIEW

Customers may submit digital files for output on our B&W and color systems. Installation of a printer driver as noted in the following text is required. Customer needs to review entire document and all submission instructions.

Digital copying is appropriate for:
- Customers who wish to regularly submit the same type of job
- Customers who are using graphics, pictures, or clip art with screens
- Customers who are buying in bulk

Digital copying is generally not appropriate for:
- Customers with one-time output needs;
- Customers with limited computer experience;
- Customers with tight deadlines for their first project.

Please realize that while setting up a printer driver correctly is not an overwhelming task, it does take time. And often it requires more than one trip to our store for you to get everything tested and set up correctly. It is probably not something worth your time if you are only going to use the service one time. It is also not recommended for those running up against tight deadlines!

Here is a general overview of how using our digital file submission services works:
You install the proper printer drivers as described in Section II.
You configure your printer driver as noted in Section III.
You review the submission requirements as noted in Section IV.
Once you have completed the steps above you will be able to generate and submit postscript files for direct output to our B&W and COLOR printers and realize tremendous savings over direct printing rates from application files.

II. Installing a B&W Postscript Printer Driver

To create POSTSCRIPT files the installation of an appropriate printer driver is required. This procedure will require you to have administrative privileges on your computer, a Windows disk, as well as a moderate knowledge of computers. We offer both B&W and COLOR postscript output. You will need to install the appropriate printer driver (color or B&W) for the work you wish to do. Please review the entire procedure before beginning.

Below is an outline of the procedure required to install a printer driver. Please note that the order of the questions, as well as the exact verbiage, will vary depending on which Windows platform you are using.

1. Click START->SETTINGS->PRINTERS to open your printers window.
2. Double click on the ADD PRINTER wizard.
3. Click NEXT to start the wizard.
4. Select LOCAL PRINTER and turn off ‘Automatically detect and install my plug and play printer.’
5. In the SELECT PRINTER PORT section scroll to the bottom and select FILE.
6. Specifying the printer driver can be done in one of two ways. You can download the printer driver from Xerox’s web site*, or     you can install from your Windows disk. If you are using a Windows disk, scroll through MANUFACTURERS and select Xerox. A     list of Xerox printers is displayed. Scroll through the list and find a printer driver that contains each of the following in the name:

1. DT or DocuTech;
2. 6135
3. PS [or version number (02.01.04)].

This assures you of getting a driver compatible with our DocuTech 6135 Publishing system using the POSTSCRIPT (PS) language for job submission.

7. The remaining steps involve giving your printer a name (leave at default name or call it MrCopy B&W), sharing (do not share), and     printing a test page (do not print a test page). Click finish to end the procedure.
8. You will now need to configure your printer driver with the proper font settings. Proceed to Section III, Configuring Your Printer     Driver.

*If your windows disk does not have the Xerox 6135 printer driver, or if you wish to obtain the latest driver, you can go to the Xerox web site to obtain it. Use this procedure if your Windows disk does not have the proper drivers.

1. Go to www.xerox.com.
2. Select DRIVERS.
3. Select the DOCUTECH family of printers.
4. Enter your OS version, DocuTech 6135 Publishing System, and English.
5. A list of drivers will be presented. Note that you do not need he entire XDSS package (50 megs). The driver should be around 1 megabyte in size, depending on your platform, with a name approximating PPD_inf.exe.
6. Download and unzip this file into a folder.
7. Run the ADD PRINTER wizard as noted above, and when you reach step 6 above click HAVE DISK and point to the folder. You may have to open a few folders to find the correct file, as the downloaded package will include many models and options. Be sure to point to the correct OS, the correct printer (DOCUTECH 6135), and a POSTSCRIPT (PS) version of the printer driver.

COLOR DRIVER:
Our color printer is a new model and it is unlikely the driver will be included on your Windows disk. You will need to download it from the web. Once you download it, follow the same instructions as noted above for the B&W driver, substituting the color driver in step 6.

To download the printer driver:
1. Go to www.efi.com
2. Select SUPPORT -> DRIVERS -> XEROX -> X12 -> Version 1.5.
3. A list of drivers for various platforms is listed. Select the POSTSCRIPT driver for your operating system.
4. Download and install the driver following the same procedures given for the B&W driver.
5. When you have completed the installation of your new printer driver, proceed to Section III for important configuration information.

III. Configuring Your Printer Driver

Whether you are using the B&W printer driver or the color printer driver, you need to make some crucial adjustments before actually preparing a file. This is a crucial step.

Overview:
The default configuration of a printer driver allows fonts to be substituted. You DO NOT want this to happen. The result is a printed document with many fonts printed in courier instead of the font you specified. In this section you will find the settings that specify how fonts are handled and configure the printer driver to download all fonts with each print job. Once your printer driver is properly configured this will be a transparent process. The fonts will be embedded within each print job, and the printed piece will look exactly as it did on your computer. Failure to make this adjustment will result in documents with some of the fonts printing in courier (with improper letter spacing).

To configure your printer driver you need to access the printer window.
1. If it is not still open, click START->SETTINGS-> PRINTERS to open your printers window.
2. Locate the new printer driver and right click on it once. Near the bottom of the list you will see PROPERTIES. Select Properties     and  a window will open displaying the configuration options for your printer driver.
3. Because each version of Windows presents this information differently, and it also varies depending on which specific version     of the printer driver you have installed, we cannot provide you with an exact path to the font information. Instead, we will     provide  a general overview of the process.
4. You’ll need to browse through the various tabs (including sub-windows and buttons) until you find the location for font-handling     information. The number of tabs and buttons is fairly small, so it shouldn’t take long to browse through them until you find the font     information.
5. The item you need to change is the general font-handling instructions, which initially is set to allow font substitution. You do not     want this setting. This needs to be changed to DOWNLOAD AS SOFTFONT (the verbiage might vary based on platforms, but the      idea is that fonts will be downloaded with the print job).

Again, depending on which specific driver you downloaded and which operating system you are running, the location of this setting will vary.

In Windows 2000 for example, when you open the PROPERTIES WINDOW, you will see a button for PRINTING PREFERENCES on the opening window. Click it and then in the next window click the ADVANCED button. You will see the font handling procedure listed. Click on it and change it to DOWNLOAD AS SOFTFONT. Click on the POSTSCRIPT if you want to specify font download formats as OUTLINE (see next paragraph). Click OK on all windows until the properties window closes. You are finished. If your OS doesn’t present a PRINTING PREFERENCES button you should also look for tabs that might say FONTS, POSTSCRIPT, QUALITY, etc… Font settings are frequently accessed by selecting the ADVANCED button that appears on various windows.

This is an optional step for advanced users only: If you are a graphic design professional using very large typefaces, you might also want to explore the font settings and find the options for font formats. Outlines will, in general, print better. Look for the specifications for downloadable font formats. In this section you will want to specify that fonts be downloaded in outline format. In the Windows 2000 example above you would find the OUTLINE specification in the POSTSCRIPT area.

IV. Testing and Job submission

Now that you have installed and configured your printer driver, you will want to test it thoroughly before submitting an actual production run. This step will ensure that you have configured font handling correctly, and that the printer driver is working correctly.

Your test page should include a sampling of somewhere between 5 and 10 fonts. Don’t use standard fonts such as Arial or Times. Use something wild and unusual. Include a sentence in a 7-point size for each font. Also include a few words or letters in an unusual size, such as 51 or 79 points.

Optional items you might want to include, if you’ll ever use them, are background screens, photos, clip art, and about any other digital image you’ll use in future orders. Graphic designers should consider preparing color matching charts or gray-scale charts for future reference.

Once you have designed your test file you will select PRINT from your application. Because you selected FILE as the PORT when you set up your printer driver, instead of your document actually printing, you will be prompted for a filename. Name your output file and save it to your desktop (or other temporary storage area). This is the file you will send to us. Be sure to name it according to the file-naming requirements noted below. Your file is now ready to submit.

Submit TEST FILES to postscript@copysales.com with the words TEST FILE in the subject line. Include any other information or specifications required as noted in the submission guidelines below. We offer each customer one free one free output for each printer driver installed.

V. FILE-NAMING CONVENTIONS

Because we receive numerous files, and because your file will be handled/processed by many different computer platforms and operating systems, the proper naming of files is crucial. Your file name should only be composed of numbers and letters (a-z, A-Z, 0-9). DO NOT use any special characters or your file may be lost. If this happens, the only solution will be for you to resubmit it with an appropriate name. Your file name should begin with your phone number (no dash), or at the very least the last four digits of your phone number.

VI. JOB SUBMISSION PROCEDURE

1. File names must meet specifications above (alphanumeric characters only).
2. Files should be sent as an attachment to the email.
3. File names should be repeated in the body of the email.
4. Total size of the email should be limited to 10 megabytes.
5. Files may not be zipped, compressed or otherwise bundled (zipped and compressed files are auto-deleted!)
6. You may attach multiple files to an email individually (not zipped), provided the total size does not go over 10 megabytes per     email. If sending multiple 10-megabyte emails please send them at 2-minute intervals.
7. For jobs where the file size is over 10 megabytes, submit on disk or contact our support team for other options. Accepted disk     formats include: CD, 100 or 250 MEG ZIP.

To submit a job, send an email to postscript@copysales.com. In the email you should also tell us about your job AND REPEAT THE FILE NAME IN THE EMAIL BODY. For example, if sending a file called ‘3341515flyer’, the body of your email might look like this: Attached is file 3341515flyer. I would like 500 copies on blue 20# bond, printed two sides. I will be in to proof tomorrow morning.

That’s all there is to it. When you arrive at our shop we’ll give you a proof copy (when appropriate) and we can go into production while-u-wait for most orders.

MISC. INFO:

APPLE MACINTOSH: Macintosh users can also submit files. We are not, however, able to support the installation of Macintosh drivers. Both web sites described in this brochure include Macintosh versions of their respective printer drivers. Again, be sure to download all fonts with the print job.